Product overview
One workspace for rent, maintenance, documents, and resident communication.
Otticos helps small landlords and property teams replace the spreadsheets, email threads, and disconnected payment records they use today. Below are the workflows we focus on first.
Workflows
Every workflow a small property team runs every month
Portfolio setup
Model properties, units, lease parties, and unit identifiers in one place so every downstream record inherits the right property and resident context.
- Properties with multiple units, including shared address handling
- Lease parties, guarantors, and helper payers as distinct records
- Documents and notes attached to the lease they belong to
Rent charges and payments
Post monthly rent, late fees, and one-off charges. Accept payments online through Stripe or record offline payments without losing audit history.
- Recurring monthly charges plus one-off line items
- Online payments via Stripe and offline payments recorded by the operator
- Allocation, partial payment, and refund states preserved on the ledger
Maintenance intake and resolution
Residents submit issues with photos and priority. Operators assign, communicate, and close the loop with the evidence intact.
- Resident-submitted requests with attachments and priority
- Status transitions from intake through assignment to completion
- Resolution notes and follow-up artifacts kept with the request
Resident communication
Move rent reminders, maintenance updates, and lease notices out of personal inboxes and into a shared, lease-attached channel.
- Threads scoped to the property, unit, and lease they belong to
- Attachments shared inside the same access boundary as the thread
- Notices remain exportable for later reference
Document vault
Centralize signed leases, addenda, inspections, insurance certificates, and receipts against the unit and lease they document.
- Per-lease and per-unit document folders
- Versioned uploads with recoverable lease history
- Access aligned with team and resident permissions
Team permissions
Invite property managers, handymen, and accountants with scoped access — give them what they need to do their job and nothing more.
- Role-aware invites with scoped property and feature access
- Temporary access windows for vendors and contractors
- Offboarding that preserves history without keeping access live
Reporting and ledger history
Every charge, payment, adjustment, and payout sits on one ledger so balances, statements, and audits are reproducible.
- Per-unit and per-resident payment history
- Actor and timestamp on every adjustment
- Monthly reporting that reconciles back to source records
A look at the workspace
Built around the property record
Portfolio overview, rent ledger, maintenance, documents, and the resident portal share the same property context so context never has to be rebuilt manually.
Who it’s for
Designed for small landlords and small property teams
- Small landlords running 1 to a handful of properties
- Small multifamily owners and operators
- Property managers running boutique portfolios
- Resident-facing operations teams who want one shared workspace
Get started
Otticos is free for up to 5 units. There are no setup fees and you can cancel anytime.
Create your workspaceStep-by-step setup
The tutorial library walks through landlord setup, leases, charges, payments, maintenance, and resident invites.
Open tutorialsOperating controls
The policy library explains how Otticos handles access, payments, records, and communication.
Open policiesPlanned expansion
Future ecosystem, after the core workspace is stable
Over time, Otticos plans to add optional connections to contractor, lender, realtor, and local-business workflows. These remain optional and only appear after the rent, maintenance, document, and communication workspace is reliable. Today’s public product is focused on the workflows above.